Roles

Project Manager

While there are different scales of projects in LSF, in the broadest sense, project managers (PMs) are responsible for planning, organizing, and directing the completion of specific projects for LSF while ensuring these projects are on time, on budget, and within scope.

Specifics on the tooling and processes can be found in Project Management.

Project Champion

In order to ensure efficient and in-time resource allocation, each project employs a project champion role that is responsible to:

  • Document project progress and report back to the rest of the org

  • Communicate clear priorities and resource needs to the rest of the org

  • Timely identify blockers and seek resolutions

  • Critically analyzing and ensuring best practices for project management in collaboration with the Project Manager

It is possible that Project Champion and Project Manager is the same person, although it is envisioned as a separate individual for the larger projects of the org.

Peers

Peers are the people that are participants in a project.

Role Assignment

Whenever individually or in project-group level there is a need for role assignments the following process is followed:

  1. First a review of the current role assignments is carried out to ensure that it reflects the present and immediate past situation by the PM and the group.

  2. If there is a need for new roles then the “Role Definition” (see below) process should be followed.

  3. Then peers of the project select the roles they want to be assigned in and input there perceived effort for the foreeable future. In some projects this might be 1-3 months, in others it might be longer.

  4. For roles that are not assigned to current peers, the marking “VACANT” should be used.

  5. The “VACANT” should be advertised in lsf-core level.

  6. If no peers are found to meet the “VACANT”, the project manager creates a new job description to meet the need and brings it up to the HR team (process TBD).

Note

When not clear ownership of a step is defined, then “Project Manager” is assumed as the owner of that step/action.

Warning

People should ensure that they are not overassigned in various projects. Check “People” Sheet when in doubt.

Role Definition

When there is a need for a new role defintion, based on the project management process, the following steps are followed:

  1. Check from available role definitions in “Roles” Sheet

  2. If there is no exact match with the new role, create a new role in “Roles” Sheet with detailed description

  3. On the project “Sheet” create a new row and add the newly defined role

  4. Ensure the project peers are aware of the addition

Note

Roles could be refined by individuals at any moment.

Don’t be afraid to create a new super-specific role describing your role in a project.

If there is a need to merge, reachout to the PM(s) of the projects using the roles.